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kiowa@userealtyai.com
case study · a 9-listing portfolio · Destin / 30A / Ohio

Nine short-term rentals. Eight weeks after I took over the revenue side, bookings ran 4.5× the prior year.

Gulf-front in Destin. Inland Walton County. Urban Ohio. Nine listings, every kind of problem — dead calendars, high-traffic listings that wouldn’t convert, cancellation leaks, invoices nobody was checking. Every number on this page comes straight from the portfolio’s PMS exports.

4.5×
Revenue booked vs last year
+171%
Reservations vs last year
+46%
Realized revenue YoY
$117K
Already on the books ahead
Same 58 days, 2025 vs 2026: $42,903 → $193,882 booked · 35 → 95 reservations · Lodgify + PriceLabs exports, July 2026
What actually happened, week by week

Not a rebrand. Not new furniture. Somebody reading the data every week, and acting on it.

Week 1
A 4BR had been dead for five weeks. Zero bookings.

New cover photo, rewritten listing, Instant Book on, pricing floor reset.

Booked in 24 hrs
Week 1–8
That same listing kept going.

22 bookings in eight weeks — double the prior year’s pace, at the best cancellation rate in the portfolio.

2× pace
Week 4
A 7BR estate had booked $1,200 in this window the year before.

Repositioned and re-priced the far-out calendar. It became the portfolio’s #2 earner on forward bookings at a $721 nightly rate.

$27K booked
Week 6
Caught the property manager overbilling the owner.

Line-by-line invoice check found ~$900 in cleaning fees the owner had agreed not to pay. Nobody else was looking.

$900 back
Week 7
A Destin 3BR had the most views and wishlists in the portfolio — and barely booked.

Diagnosis: conversion, not demand. Reordered the photos. Next week’s occupancy went from 43% to 100%.

43% → 100%
All along
A 3BR nobody was paying attention to nearly doubled.

+95% realized revenue year-over-year — from listing cleanup alone, before dynamic pricing even switched on.

+95% YoY

No rebrand. No renovation. The gains came from weekly revenue discipline: hand-tuned dynamic pricing, minimum-stay engineering, cancellation-policy fixes, event premiums, photo and listing conversion work — and reading every invoice. The same playbook, applied to every listing, every week.

the engagement · 9 listings · Gulf-front, inland, and urban · May–July 2026
Why owners are leaving the big managers

The mega-manager model is cracking. Owners are finding out what they were paying for.

Them

The 25–30% full-service model

  • Vacasa lost ~4,000 properties in a year; its valuation fell 97% before being sold off.
  • Your “revenue management” is one algorithm spread across hundreds of homes.
  • Fees on 30A routinely run 25–40% of gross — before add-ons.
  • Nobody audits the invoices, the cancellations, or the empty weeknights. It’s not their money.
Us

A dedicated revenue manager

  • Keep your cleaner, your co-host, your control. I take over the money side only.
  • Every listing gets human eyes weekly: pricing, photos, minimums, policies, reconciliation.
  • Decisions built on your comp set — AirDNA + PriceLabs data, not gut feel.
  • Monthly before/after report from your own PMS export. If it didn’t work, you’ll see that too.
the straight deal ↓

Find out what your calendar is leaking.

1

Send your booking export

Airbnb, Lodgify, Guesty, Hostaway, OwnerRez — whatever you use. Takes five minutes.

2

We audit the revenue side

Where you’re mispriced vs your market, which bookings bleed margin, what your cancellation policy costs you. Real numbers.

3

Decide with the facts

If you want it fixed, changes go live the first week — and you get the before/after monthly.

The straight deal: if I can’t find leaks worth fixing in your data, I’ll tell you your setup is solid. Honest numbers are the whole business.
→ Talk about your portfolio

Where these numbers come from:All portfolio figures from Lodgify booking exports and PriceLabs data (July 2026) for the 9-listing portfolio referenced above (engagement May–July 2026; details anonymized); realized and forward figures refreshed August 8, 2026 from the portfolio’s daily PMS sync. “4.5× / +171%” compares reservations created May 17 – July 13, 2026 vs the same 58 days of 2025. One Destin listing joined the portfolio in 2026 and contributes to totals; like-for-like realized growth excluding it is +29% YoY. Revenue figures are gross booking value before channel and management fees. Market claims: Vacasa property losses and valuation per industry reporting on the 2025 Casago acquisition; 30A management fee ranges per published 2026 fee guides. Individual results vary by market, property, season and starting condition. Past performance is not a guarantee.